The board of directors is accountable for the direction of a company. They take decisions and decide on policy. In most companies the board has to vote to make decisions. Your board should be able to follow clear meeting rules and guidelines to ensure a successful decision-making procedure.
The rules for meeting that most boards adhere to are based on Robert's Rules of Order, an English parliamentary rule book written by American General Henry M. Robert in 1876 to prevent meetings from turning into chaos. While the application of Robert's Rules of Order may not be required for every board, the application of formal guidelines can help to create a framework that will ensure fair debates during a virtual or hybrid meeting where directors might be lost in a sea of faces displayed on the computer screen.
This includes ensuring that the agenda is concise and clear. In order to do this, well-written boards documents should be prepared and distributed prior to the meeting to ensure that directors are prepared for discussion. It's also important to limit the time that is devoted to reports and routine topics that can drag down meetings.
Other rules of meetings include limiting the number of instances a speaker can discuss motions (two minutes) and ensuring that the speakers are relevant to the subject to be discussed. Motions that cause tension or a heated debate could be closed with two-thirds vote. In order to avoid wasting time, it's vital that www.boardmeetingpro.net/how-boardpaq-is-changing-the-way-boards-understand-and-process-information all participants respect each other and do not undermine the other participants by slamming their motives or using insulting language.