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As companies strive to improve their board governance processes and speed up growth, choosing an option that is suited to the individual needs of each organization is becoming more difficult. But, choosing the right platform with the best tools to improve efficiency and collaboration will result in better decisions and streamlined processes.
By assessing the capabilities of the board portals of different vendors, you can make sure that the application you choose can meet the requirements and needs of the board. This includes remote access to meetings, as well as annotations on documents to improve collaboration. A centralized directory of members and scheduling tools that simplify the process of organizing, synchronize invitations to meetings and allow for the flexibility of creating fully digital and detailed agendas will improve how the Board of Directors in an organization works.
A review of the board software must also take into account the importance of having secure storage options to ensure that confidential data is secure. Instead of emailing board materials or sharing them with free versions which could pose security risks dedicated portals for boards offer user-friendly solutions specifically targeted at common board-related activities. They also have certified physical facilities and advanced disaster recovery capabilities.
The final element to consider when evaluating board software is the user experience. This must be determined by the ease and intuitiveness of the software that can be utilized by all users. Selecting a tool that can hold the interest of board members by using voting or chat tools will make it easier to keep them engaged throughout the meeting and increase their participation.