Safe document exchange is an activity which entails securely moving documents between departments as well as externally with clients. It allows businesses to save on manual data entry and reduces the risk that sensitive information is shared with non-authorized individuals or organizations, and also prevent costly cyber-attacks.
The most significant benefit secure document exchange software can provide is unrivaled security, offering an unbreakable defense against cyberattacks and hackers as well as human error that often comes when sending confidential information via email. The majority of solutions are designed to comply with various industry regulations which include GDPR. They include two-factor authentication, digital audit trail and more essential features to safeguard customer data and avoiding the devastating consequences safe document exchange of a security breach.
Another key benefit is efficiency in time. By allowing teams to share information faster with customers, you will save significant amounts of time and funds across your business.
In addition, the ability to edit documents offline and sync changes when reconnected, along with integrated feedback and approvals, eliminates the need for long email threads and improves the speed of project progress. Automated electronic signature reminders are able to be set to ensure that important projects don't go unnoticed, and version control ensures everyone is working with the most current version. Secure portals for clients may be designed, reducing administration and setup while allowing them to view or download specific files.